Terms and Conditions of EveLin GbR

1. Scope and contracting party

These Terms and Conditions apply to all agreements for the use of the “EveLin” software platform between EveLin GbR, Lukasstraße 12A, 50823 Cologne, Germany, represented by its partners Paul Martinez, Maurice Guss and Leonie Göbl, email: info@evelin-ai.com, and its customers.

The offering is directed exclusively at businesses within the meaning of section 14 of the German Civil Code, public-law entities and special funds under public law. Use for private purposes and contracts with consumers are excluded. Conflicting or supplementary terms of the customer apply only if EveLin expressly agrees to them in text form.

2. Service

EveLin provides a cloud-based platform for planning, conducting and evaluating networking events. It enables customers to create and manage events, lets participants create voluntary profiles via an event link or QR code, generates matching recommendations and, where booked, provides aggregated LINKsights reports.

The specific scope, usage limits, term and fees are those shown in the selected plan, offer or order form. EveLin does not owe a particular commercial result, number of matches, leads, conversations or participants. EveLin may further develop the platform provided that essential functions of the booked plan are not materially impaired; material changes will be communicated in advance.

3. Formation of contract, access and administrators

The presentation of the platform, plans and prices is not a binding offer. The contract is formed when EveLin confirms the customer’s order, activates access or accepts an individual offer.

The customer appoints at least one adult and authorised person as Owner or Admin of its organizer account. That person may manage users, configure events and make legally relevant declarations in the intended product flow for the customer. The customer is responsible for the permissions of its users.

Access credentials must be kept confidential and must not be shared with unauthorised persons. The customer must notify EveLin immediately of suspected misuse. EveLin may temporarily block access where necessary to prevent misuse or a security risk.

4. Customer and event-participant obligations

The customer is responsible for its events, invitations, content, event rules and the lawful processing of participant data. In particular, it must have a sufficient legal basis for use of the platform, data entry and displaying matches, and must provide data subjects with clear information before data are collected.

The customer must make EveLin’s participant privacy notice available for the event and supplement it with its own identity, contact details and any additional processing. The platform may not be used for unlawful, discriminatory, offensive or misleading purposes. The customer may enter or have entered only data for which it is authorised to process and transfer to EveLin. Special categories of personal data under Article 9 GDPR must not be intentionally requested or entered in free-text fields unless expressly agreed in writing and legally reviewed beforehand.

Organizer accounts may be assigned only to authorised people. Reports may be used only to the booked extent. The platform does not provide a personal-data “Links Overview” export.

5. AI-supported matching

The platform may create automated, AI-supported matching recommendations and reasons. These are merely decision aids for conversations and networking. They do not make decisions with legal effect and do not replace human judgement.

The customer may not use results as the sole basis for decisions that produce legal effects concerning participants or similarly significantly affect them, in particular selection, employment, credit, insurance or comparable decisions. EveLin does not send event guests’ profile photos, names, recognition hints or email addresses to the AI matching service.

6. Fees, payment and default

Fees, billing period and payment method are set out in the applicable plan, offer or order form. Prices are exclusive of statutory VAT unless expressly stated otherwise. Invoices are payable without deduction within 14 days of receipt unless a different payment term is agreed in the offer or invoice.

Statutory default rules apply. After reasonable prior notice, EveLin may restrict access to paid functions until overdue amounts are settled where proportionate.

7. Term and termination

The term and renewal of a subscription depend on the selected plan. Monthly plans may be terminated at the end of the respective billing month and annual plans at the end of the respective billing year, unless the plan states otherwise.

Termination may be made through the platform function provided for this purpose or in text form to info@evelin-ai.com. The right of either party to terminate for good cause remains unaffected. After the contract ends, customer access ends; processing of customer and participant data is governed by the DPA and statutory retention obligations.

8. Rights of use and intellectual property

For the term of the contract, EveLin grants the customer a simple, non-exclusive, non-transferable and non-sublicensable right to use the platform to the agreed extent for its own business purposes. The customer may not rent, sell, reproduce, decompile, reverse engineer or make the platform available to third parties outside its organisation unless mandatory law permits it.

All rights in the platform, its software, brands, documentation and other content remain with EveLin or its licensors.

9. Availability, maintenance and support

EveLin operates the platform with reasonable care. A specific minimum availability or response time is owed only if expressly agreed in text form. EveLin may carry out maintenance and will, where possible, inform the customer in advance of planned material impacts.

Support assists with technical questions. Support access to customer data takes place only where required for a specific support case and permitted by the access-control concept.

10. Liability

EveLin is liable without limitation for intent and gross negligence, culpable injury to life, body or health, under the Product Liability Act and to the extent of an expressly assumed guarantee.

For slightly negligent breaches of essential contractual obligations, EveLin’s liability is limited to the foreseeable damage typical for the contract. Essential obligations are those whose fulfilment makes proper performance possible in the first place and on whose compliance the customer regularly relies. Otherwise, EveLin’s liability for slight negligence is excluded. These limitations also apply for EveLin’s legal representatives, employees and vicarious agents.

11. Data protection and confidentiality

Where EveLin processes personal data on behalf of the customer, the separate Data Processing Agreement, including its annexes, applies and prevails in data-protection matters in case of conflict.

Each party must keep the other party’s confidential information confidential. This does not apply to information that is demonstrably public, lawfully received without a confidentiality duty or must be disclosed due to law or an authority order.

12. Changes to these Terms

EveLin may change these Terms with future effect where there is an objective reason, in particular a change in law, case law, security requirements or services, and the change does not materially shift the contractual balance to the customer’s disadvantage.

EveLin will inform the customer in text form or in the organizer account at least four weeks before the planned effective date. If the customer does not object before that date, the changes are deemed accepted if EveLin specifically draws attention to this consequence. Material changes remain subject to express acceptance.

13. Final provisions

German law applies, excluding the UN Convention on Contracts for the International Sale of Goods. The exclusive place of jurisdiction for all disputes arising from or connected with the contract is Cologne, Germany, where the customer is a merchant, public-law entity or special fund under public law. EveLin may also sue at the customer’s general place of jurisdiction.

Amendments and additions require at least text form unless mandatory law requires a stricter form. If a provision is or becomes invalid or unenforceable, the validity of the remaining provisions remains unaffected. In case of discrepancies, the German version of these Terms prevails unless mandatory law provides otherwise.

Version: 22 August 2026